How to prepare for Meet the Media

Some tips and advice for media and bloggers on how to prepare for Meet the Media

Taking place on Monday 12th April 2021, Meet the Media is one-day one-day networking event for the travel trade and Irish media.

This unique event will connect media from all over Ireland with a selection of worldwide travel suppliers including airlines, hoteliers, tourist boards and tour operators.

If you are a member of the media and are registered for the event – well done!

We want to make sure you put your best foot forward on the day, so with that in mind, here are a few tips on how to prepare for Meet the Media.

Login!

Yes, it seems obvious but please make sure you have logged into the online appointment system  – don’t leave it until the last minute! 2020 saw over 650 appointments made between media and trade.

If you can’t find your login details, or are having issues logging in, then email niamh@travelmedia.ie ASAP.

Check your meeting requests

When you login to your profile, check your meeting requests. Accept the ones you want, decline the ones you don’t. Make sure to check your waitlist too.

Don’t Sell – Editorial Conversations Only

Please don’t include any sales pitches in your meetings. Conversations should be editorial only. If appropriate and requested, advertising, sponsorship or rate card details can be shared via email afterwards. If you pitch advertising or try to sell in any way it will be reported and you will be excluded from future events.

Meetings are not interviews

Your meetings should be used to find out more about a supplier, discuss future collaborations, press trips etc. Should you wish to use a quote from a supplier then please ask them during the meeting if they are ok with this. Alternatively, you can arrange interviews post-event.

Social Interest

Have you got all your meetings arranged? Great! Now get onto every social media platform out there and follow the companies that you will be meeting with. 

Do Your Research

Again, once those precious meetings are confirmed, it’s time to get researching. Make sure you know who you’re meeting with!

Connect on LinkedIn, follow social media accounts, look at the company website, sign up to their newsletter, read their most recent blogs and find out their most recent news.

This will serve your well on the day and will show that you are organised and professional.

Supplier PDF

Prior to the event we will share a PDF with you which contains information on each of the suppliers taking part in the event. This PDF is for you only. Please do not share it with anyone else, or share it anywhere online.

Don’t be late

Just don’t. It won’t look good.

We are also running on strict 15 minute appointments so if you miss your appointment, you’ve missed your chance! Appointments end automatically after 15 minutes so you will not get any extra time if you are late.

Timings:

  • 7:00am – 10:35am: 15 minute appointments
  • 10:35am – 11:00am: Morning break
  • 11:00am – 12:55pm: 15 minute appointments
  • 12:55pm – 1:40pm: Lunch break
  • 1:40pm – 5:35pm: 15 minute appointments
  • 5:35pm – 6:00pm: Evening break
  • 6:00pm – 8:55pm: 15 minute appointments
  • 9:00pm: Event ends

Please take all your meetings on our platform. Please do not take meetings off platform.

Sell yourself

This is your time to sell yourself. Do so by making sure you have the following:

  • A media pack. This should have all of your relevant stats i.e. readership, circulation, site visits, listenership, viewers, social media numbers etc. You can share your screen during the video meeting, or send this onto a supplier as a follow up.
  • Prepare an intro in advance so you’re not stuck for words!
  • Want to go on a press trip or work with a supplier somehow? Have a proposal ready for them.

Watch the Welcome Video!

When you log onto the system on Monday 12th April, you will see a welcome video on your dashboard. Please take a few minutes to watch this. We will also share the video on our social channels on the day! This video can also be watched here:

And finally, please do your best to shout about the event online! We want to share some positive news about travel and support the suppliers that are taking part in the event this year. When posting about the event, please use #MTM2021

Got questions about Meet the Media? Email niamh@travelmedia.ie